Send documents for electronic signature, collect signatures, and track every step. Add multiple recipients, set signing order, and get a completed document with a full audit trail.
Seal-A-Doc makes it easy to send a document for signature. Upload your document, add fields where recipients need to sign, add their email addresses, and send. Each recipient gets a secure link to review and sign.
Send to one person or many. Assign each recipient their own fields, and optionally set a signing order so documents route sequentially — the second person won’t receive it until the first has signed.
See when a document is sent, viewed, signed, or declined. Automatic reminders nudge recipients who haven’t signed yet, so you don’t have to chase them. When the required signing actions are complete, download the completed document and retain its associated record.
Every document you send for signature includes a timestamped audit trail and a certificate of completion. You’ll always have a clear record of who signed what, and when.
Start with the document everyone is expected to approve. Finish negotiations, confirm names and dates, and include relevant attachments before creating a request. A signature workflow is not a replacement for resolving unclear contract language. Give the document a title the recipient will recognize and check that the preview contains every page in the correct order.
If you are sending a service agreement, for example, make sure the scope, start date, fees, and parties match what you agreed. The recipient should not need to guess whether “final,” “final revised,” or “final new” is the intended version. Keep the original source file so you can compare it with later records if a question arises.
Enter each recipient’s name and email address carefully. Identify who must sign, who should review, and who only needs a copy. A person’s access to a company mailbox does not necessarily mean they may sign on the company’s behalf. Confirm organizational authority through your normal business process rather than expecting an email verification step to establish it.
Use signing order when one action must precede another. For instance, you may want a client to sign before an internal countersigner. When no dependency exists, allowing recipients to act independently can avoid unnecessary waiting. The right choice follows the agreement process, not the number of people involved.
Place signature and initials fields where the document calls for them, then add date, name, text, or other available fields as needed. Assign each field to the intended recipient. Check all pages for unassigned or misplaced fields, and avoid covering important wording. Mark only genuinely necessary information as required so the recipient can complete the request without guessing.
Write a short accompanying message. Explain what the document is, what the person is being asked to do, and any meaningful deadline. A message such as “Please review the agreed design scope and sign the acceptance section by Friday” is more useful than “Please sign ASAP.” Before sending, review both the document and the recipient addresses.
Recipients receive their individual signing links and use an email code to confirm access to the intended mailbox. They can review the document and complete their assigned fields from a supported browser without creating a Seal-A-Doc account. The process includes electronic-signing consent; recipients should understand the document before agreeing to it.
Tell recipients not to forward signing links or share verification codes. If someone receives an unexpected request, they should confirm it with the sender using a known channel. If the agreement needs a substantive correction, resolve that change before completing the transaction. Do not encourage someone to sign an inaccurate version on the promise that it will be fixed later.
Use document tracking to see whether a request is still outstanding, has been viewed, has been declined, or is complete. Each state means something different. A viewed document might be awaiting internal review; a declined request might signal a problem with the terms. Choose a follow-up that addresses the actual situation instead of automatically creating another copy.
Where reminders are enabled, use a reasonable interval and a clear deadline. Avoid repeatedly sending invitations when the recipient has already raised a question. If the email address is wrong or the document must be replaced, use the appropriate correction or void-and-reissue process rather than forwarding another person’s active link.
Once the required signing actions are complete, download the signed document and associated completion record. Review the output and keep it with the source and important correspondence. Templates can make the next similar request faster, while saved contacts can reduce repeated data entry. Recheck both before reuse; an old contact address or outdated clause can cause a new problem.
Signing records provide context about the transaction, but they do not guarantee that every document is enforceable. Requirements vary by jurisdiction, consent, intent, authentication, document type, retention, and other factors. For important agreements or regulated processes, seek qualified legal advice before deciding that this workflow is sufficient.
Ready for a tracked signing workflow? Create your account to get started.
No. Recipients use an individual email link and the verification step to complete their assigned signing fields.
Yes. Set signing order when a later recipient should act only after an earlier signing step is complete.
No. Check the envelope’s completion status and download the completed record after the required actions are finished.
Start with a signature request, track its progress, and keep your completed document and signing records together.
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